This Privacy Policy explains how we handle your personal data when you interact with our website, forms, and services
1. Who we are
Polynome Events FZE, legal address: FZH 260 SRT, Floor 04, Sheikh Rashid Tower, Dubai World Trade Centre (hereinafter referred to as Polynome Events FZE) looks after your personal data so that neither we nor anyone else can cause harm to your interests and rights – such as the sanctity of private life or privacy – while using your data.
2. What data we collect
We may collect and process the following categories of personal data:
Identity & Contact Data: first name, last name, email address, phone number, company, job title, passport number, emirates ID Number, visa number.
Professional Information: industry, seniority level, interest in specific programs
Technical Data: IP address, browser type, language, device type
Usage Data: interaction with the website, time spent, form submissions
We do not collect sensitive personal data (health, biometrics, religion, etc.) and do not require financial or payment data on our website
3. How we collect your data
We collect your data:
Details you enter in online forms available on our website
Payment transaction information from service providers for online payments and purchases on our websites
Records of your emails or messages when you contact us
By subscribing to our newsletters or other communications, making information requests, attend any events
Data received from websites (via cookies and analytics tools)
4. How we use your data
We process your data to:
Presenting our website and its content to you.
Offering information and answering your queries about the services you request from us, along with updates on new events
Managing payment transactions, including product fees (while we do not store your credit card information)
Handling discounts, rewards, and rebate requests
Sending you important account notices
Informing you about website changes, policies, or service updates, and account-related information
Processing account applications and updates
Providing legally required information
Contacting you regarding promotions or contests you have entered
Requesting your input through ratings, reviews, surveys
Managing event registrations, scheduling, attendance, and administration
Fulfilling any other purposes for which you provide personal information
Carrying out any other activities for which we have your consent when you share your information with us
Legal basis: consent, legitimate interest, or to take steps before entering into a contract. We do not use automated decision-making or profiling
5. How long we store your data
We retain personal data for up to 12 months after the latest interaction unless legal obligations require longer storage. Data used for analytics may be anonymized and stored longer
6. Sharing of data
We may share your data with:
Internal team members involved in admissions or communications
Service providers for CRM, analytics, email campaigns, and website hosting
Event partners only when relevant
Affiliates: If necessary, we may share your personal data with our affiliates, parent or subsidiary companies
We do not sell or trade your data to third parties
7. International transfers
If we transfer data outside the UAE, we use appropriate safeguards, such as Standard Contractual Clauses, to ensure your data remains protected
8. Your rights
You have the right to:
Request access (Article 15 GDPR), correction (Article 16 GDPR), or deletion of your data (Article 17 GDPR)
Withdraw consent at any time (Article 7 GDPR)
Object to or restrict data processing (Article 18 GDPR)
Lodge a complaint with the supervisory authority of the EU Member State where you have a permanent place of residence or work, or where the alleged breach of your data privacy occurred (Article 77 GDPR)
To exercise your rights, email us at info@machinescansee.com
9. Third-party links
Our website may provide links to a third-party website for your convenience. We are not responsible for the privacy practices of third-party websites.
10. Changes to this policy
We may update this Privacy Policy occasionally. The latest version will always be available at website
Effective Date: September 2025